Write

Write

The Bid Team can work with your technical teams to make sure that bid responses are written correctly and to the storyboards. We can also undertake bid editing and proof-reading.

The purpose of a structured writing stage to the bid is to ensure that resources are correctly utilised, rework is minimised and that the response scores maximum evaluation points. The Bid Team has produced a guide to help companies through the writing stage.

The tracker is a means of managing the bid writing stage and provides a quick overview of the bid status. Each answer goes through a series of writing, editing, reviewing and sign off. The Bid Team has a proforma answer tracker that provides a template for companies to use.

The tracker is a means of managing the bid writing stage and provides a quick overview of the bid status. Each answer goes through a series of writing, editing, reviewing and sign off. The Bid Team has a proforma answer tracker that provides a template for companies to use.

Technical writing needs to sell the benefits of the solution and address the evaluation criteria. The storyboard structures must also be adhered to, as this is a reflection of the tender questions and the way the answer will be evaluated. The Bid Team has produced guidance on technical writing.

Bid writing or editing must ensure that the answers are in line with the storyboards, meet the evaluation criteria and present the answer in a way that is easy for the elevator to award points. The Bid Team has produced guidance on bid writing and editing.

Bid writing or editing must ensure that the answers are in line with the storyboards, meet the evaluation criteria and present the answer in a way that is easy for the elevator to award points. The Bid Team has produced guidance on bid writing and editing.

The pink team is a mid-bid review that can be held as many times as needed. The direction of the bid is either moved forward or the direction is altered as a result of the outcome of this review. The Bid Team has produced a proforma to facilitate this review.

The red review is a ‘red marker’ quality review to assess the compliance of responses and a scoring against the evaluation criteria. The size and scale of this review is dependent upon the size and nature of the bid in question. The Bid Team has produced a proforma to facilitate this review.

The red review is a ‘red marker’ quality review to assess the compliance of responses and a scoring against the evaluation criteria. The size and scale of this review is dependent upon the size and nature of the bid in question. The Bid Team has produced a proforma to facilitate this review.

At each stage of the bid process there should be a reassessment of the likelihood of winning the bid. As the bid develops, more information becomes available and the likelihood of winning will change. The Bid Team has developed a series of gateway reviews that sign off the continued investment in the bid.

The Bid Team can work with your technical teams to make sure that bid responses are written correctly and to the storyboards. We can also undertake bid editing and proof-reading.

Here’s a bit more information on the bid writing process for your guidance:

The purpose of a structured writing stage to the bid is to ensure that the resources that we have allocated to the bid are correctly utilised, the amount of rework is minimised and that we have a written response that scores the maximum points during evaluation.

In the writing stage of a bid there is a lot to do and usually several types of input. We need to make sure the bid is technically correct, written to the evaluation criteria, articulates the win themes and matches the price proposal. For each stage there are internal reviewers and external reviews; all are necessary for the bid to focus on the client requirements.

This stage of the bid process typically sees many different people contributing to the bid and iteratively developing the answers to the questions based on the answer storyboard. Different answers will be in different stages of maturity at any one time and answers may be influenced by previously complete answers. Capturing all these activities is difficult and it is the bid manager’s responsibility to do so. The bid tracker provides a valuable tool to ensure that all elements are monitored, and any problems can be raised early in the process.

Typically a bid writer would develop the answer storyboard, the technical writer the first draft, the bid writer edit the technical draft and then it would be reviewed and signed off. However, this is not always a simple linear process and in many cases, there may be several iterations between the technical writer and the bid writer and similarly several iterations depending on the review process used. The tracker should keep this information in one central place, where overall status can be viewed.

Technical writing for bids has a different focus than writing external reports or as part of a project deliverable. The technical writing should sell the benefits, address the evaluation criteria and be structured in the same way as the answer. The technical writer needs to be aware of the storyboard constraints and guidance and write their answers using the storyboard as guidance.

The bid writer will edit the technical responses and align them with the evaluation criteria. The alignment should be in terms of structure and the criteria that achieve maximum scores. The evaluation criteria should guide the document when writing and editing documentation.

It is preferable to have one bid writer to ensure there is a consistent approach to the tone and voice of the bid. This is particularly true when there are multiple technical inputs or sub-contractor contributions.

The bid answers should reflect the requirements analysis and price to win decided at the strategy stage. It is expected that as the various discovery stages of a bid progresses there will be variation from the original solution and outline price. The bid reviews, at this stage of the process, ensure that those variations are captured and the price and solution write up are consistent.

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