Initiate

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The Bid Team can help you initiate a bid and ensure that the bid plans are sound and that key staff have been assigned their responsibilities.

A bid initiation is a planning exercise which examines the resources needed to commit, assign and secure to bid successfully. It includes a plan to win which is linked to scheduled bid reviews. The Bid Team has produced a guide to help companies through the initiation stage.

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, Initiate

It is important to create a bid plan to help decide whether the bid is a worthwhile investment of resources. The Bid Team has a proforma bid plan that focuses on the availability of resources and whether they can be secured for the bid. The bid plan at this stage is an initial estimate of the resources necessary and when they are likely to be required on the bid.

It is important to create a bid plan to help decide whether the bid is a worthwhile investment of resources. The Bid Team has a proforma bid plan that focuses on the availability of resources and whether they can be secured for the bid. The bid plan at this stage is an initial estimate of the resources necessary and when they are likely to be required on the bid.

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Identifying areas or sections of the bid that can be improved by sub-contractors should be made by analysing the requirements and determining where sub-contractors will score additional marks. The Bid Team’s solution assessment proforma identifies weak requirements that can be addressed by sub-contractors.

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, Initiate

There are a number of reviews that need to be undertaken to ensure that the bid is still worth the investment. Bid reviews should be scheduled as early as possible to make sure that key people can attend. The Bid Team has produced a proforma to facilitate the review schedule.

There are a number of reviews that need to be undertaken to ensure that the bid is still worth the investment. Bid reviews should be scheduled as early as possible to make sure that key people can attend. The Bid Team has produced a proforma to facilitate the review schedule.

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The pink team is a mid-bid review that can be held as many times as needed. The direction of the bid is either moved forward or the direction is altered as a result of the outcome of this review. The Bid Team has produced a proforma to facilitate this review. The pink team reviews are part of a series of reviews that need to be undertaken as the bid progresses.

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, Initiate

At each stage of the bid process there should be a reassessment of the likelihood of winning the bid. As the bid develops, more information becomes available and the likelihood of winning will change. The Bid Team has developed a series of gateway reviews that sign off the continued investment in the bid. After passing this gateway the process moves to the storyboard stage of the bid.

At each stage of the bid process there should be a reassessment of the likelihood of winning the bid. As the bid develops, more information becomes available and the likelihood of winning will change. The Bid Team has developed a series of gateway reviews that sign off the continued investment in the bid. After passing this gateway the process moves to the storyboard stage of the bid.

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The Bid Team can help you initiate a bid and ensure that the bid plans are sound and that key staff have been assigned their responsibilities.

Here’s a bit more information on the bid initiation for your guidance:

Bid initiation is about taking the bid plan developed as part of the qualification stage and implementing it. While in the previous stages we established likely resource commitment in this stage we are securing those resources. As in all cases when resources are secured their circumstances and commitment to the bid may have changed. If this is the case the alternative resources need to be found from internal sources or sub-contracted sources.

Another reason for seeking sub-contracted resource is to address weak elements in our technical solution or to counter strong elements of our competitors’ expected solutions. When selecting sub-contractors, their bid/project contribution and exclusivity should be part of the selection process. The requirements evaluation, solution assessment and competitor assessments should be updated with the sub-contractor’s inputs. The bid initiation should identify and seek commitment from the whole team and ensue they can work together to the bid strategy set by the bid director.

With the addition of sub-contractor resources, the bid plans will need to be updated and the bid reviews scheduled. It is important to secure senior management sign off to the review schedule and gain commitment to participate. Each review will need to add value to the bid and validate that the bid strategy is still appropriate. Having senior management commitment at the red team only, will not allow them to change the bid strategy as new or additional information is gained.

The first of the pink team reviews is conducted as part of the bid initiation to validate the strategy, solution and win themes. The pink team review will be one of many mid-bid reviews that should ensure the bid is focused on the requirements and evaluation criteria. The gateway review will validate that the investment, bid plans and sub-contractor approach are still worth pursuing.

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